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      1. Solvay Lifelong Learning - Knowledge Base
      2. RAO

      Visa Administration for Non-EU International Students

      The purpose of this procedure is to guide non-EU international students in obtaining their student visa by detailing key steps: admission, payments, document validation, and administrative follow-up.

       1. Candidate Admission Validation via Email

      • Send the official "Letter of Acceptance" as an email attachment, duly completed and signed, with the SLL stamp affixed.
      • Attach the "Welcome Student Guidebook".
      • Create the "Financial Form" in Stacker, then send it to the participant.
      2. Deposit Payment Management
      • Once the financial form is completed by the candidate, issue the deposit invoice corresponding to 25% of the tuition fees.
      • Send the deposit invoice to the student.
      • Wait for confirmation of the deposit payment from the accounting department. International payments are not always automatically reflected in Stacker.
      3. Sending the "Standard Form" for Embassies
      • Upon confirmation of the deposit payment, complete the "Modèle de formulaire standard" with the student’s information and sign it.
        • NB: tick the box ‘est admis.e aux études...’.
      • Send this document to the student. It will be presented to the relevant authorities when issuing the student visa in the student’s country of residence.
      4. Validation of the Student’s Administrative Commitments
      • The student must return page 20 of the "Welcome Student Guidebook" duly signed and completed.
      • The student must transfer a minimum amount of €12,000, corresponding to 12 monthly payments of €1,000, to the SLL bank account.
      • This amount is independent of the tuition fee payment.
      • This sum will be refunded monthly to the student by our accounting department.

      5. Payment Confirmation and Sending of the "Block Account Certificate"

      • Once the amount of €12,000 is transferred, verify with the accounting department that the amount has been received.
      • If confirmed, send the "Block Account Certificate" duly completed and signed.
      6. Tuition Fees and Visa Tax Management
      • The student must pay the tuition fees according to the financing plan agreed upon at the time of enrollment.
      • Invoice a "Visa Tax" of €150 per candidate.
      • The "Visa Tax" is payable in a single installment at the first due date.

      7. Follow-up and Archiving

      • Ensure the tracking of each step and keep records of all confirmations and documents in the student’s file.
      • Delete all sensitive data once the participant has been certified (except blank templates!)
      Copy Sue BLACK in all correspondence: visa@solvay.edu